SIMPLIFIED PROCEDURE FOR GRANT OF LICENCE FOR DOMESTIC MANUFACTURERS

The simplified procedure has been introduced with a view to reduce the time taken for grant of licence after submission of application. In this procedure, the applicant is required to submit test report(s) from specified laboratories, along with the application. Grant of licence is considered provided the verification visit is found to be satisfactory and the applicant agrees to implement the defined scheme of testing and inspection and pay the prescribed marking fee. Sample(s) is (are) drawn during the verification visit for independent testing, but the conformity of this sample does not form a pre-condition for grant of licence. However, the test result is used for review purpose.

For detailed guidelines on simplified procedure, please Click Here

1 Application

Applicant has to submit application in the prescribed Application Form and a Self Evaluation-cum-Verification Report along with prescribed documents and original test report(s) not older than one month covering all requirements according to the relevant ISS from the specified laboratory together with the application fee (Rs. 1000/- plus applicable taxes) and special inspection charges (Rs.7000/-plus applicable taxes) for considering grant of licence under Product Certification Scheme of BIS.

The application form with test report(s) along with prescribed documents and requisite fee is required to be submitted to the Branch Office under whose jurisdiction the manufacturing unit is located. Click here for locating relevant branch office. One application should be submitted for one product and for one manufacturing location.

The licence is granted to the applicant for the varieties of product covered under a given Indian Standard, if he has the capability to manufacture and test the product at the specified location. Applicant is also required to agree to operate the prescribed Scheme of Testing and Inspection (STI) and pay the Marking Fee during the course of operation of licence.


Note 1 :  Applicant shall invariably declare parameters, wherever applicable, at the time of submission of samples with laboratory for testing. For any clarification in this regard, laboratory or concerned BIS Branch office may be approached.

Note 2 Before submission of the samples for testing in any of the recognized labs, the applicant shall ensure from the laboratory preferably in writing that they have complete testing facility for the specific product and they shall issue complete test report as per relevant Indian Standards in a definite time period. BIS shall not be responsible, in case partial test reports are issued by Labs for samples submitted by applicant. Applicant must ensure its completeness before accepting TRs from Labs. All correspondence shall be with Lab(s) who has/have undertaken the testing..

Note 3 : Applicant must also submit proof for testing of long term tests wherever it is applicable for the product.

Note 4 : Applicants may approach the concerned BIS office for product specific grouping guidelines, wherever such guidelines exist.


2 Recording

On scrutiny of the application and enclosed documents at the facilitation counter of the BO, if the application is found complete in all respects, it is recorded and assigned an application number. The application is acknowledged and the number is conveyed to the applicant across the counter for future reference. A second stage scrutiny (Technical Scrutiny) of application will be undertaken

3 Processing

3.1 Verification visit by BIS Officer

The concerned BO where the application has been submitted further scrutinizes the application, self evaluation-cum-verification report and test report(s) submitted by the Applicant. A factory visit is arranged within 15 days of the submission of application to verify capabilities of the organization with respect to Manufacturing and Testing facilities and competence of Quality Control Personnel.

During the verification visit, sample(s) of product from regular production is also tested, sealed for Testing in an independent laboratory. However, the conformity of this sample does not form a pre-condition for grant of licence. After receipt of the test report(s) of the sample drawn during the verification visit, the case will be reviewed. If the sample is found failing, marking shall be stopped immediately.

In case of discrepancies observed during verification visit, all corrective actions are required to be completed by the applicant in such a time that process of grant of licence is complete within 30 days. However, if the applicant requires any extension in time required for compliance, it has to request for the same in writing, and any delay in grant of licence will be on the account of the applicant. The total time for processing the application in such cases shall not exceed three months. In such cases if the test report of sample drawn during the verification visit is received in the meantime and found failing, the application will be rejected. A fresh application for grant of licence shall be considered under normal procedure only, after improvement in the quality of the product.

4 Grant of Licence

Grant of licence will be considered by the Competent Authority after scrutiny of required documents submitted by the applicant and verification of the same by BIS to its satisfaction as per BIS Act, Rules and Regulations and guidelines formulated for the purpose. The details of such documents are as under:

 

a)   Application Form ( Annex - I) (to be submitted by the applicant)

b)   Self Evaluation Report ( Annex - IIof the Guidelines)
( to be submitted by the applicant along with application)

c)   Verification of the Self Evaluation Report by BIS (Section B of Annex-II of the Guidelines)

d)   Undertaking under simplified procedure ( Annex - III of the Guidelines)

e)  Test report(s) submitted by the applicant meets the criteria of the ISS applied for. Test report(s) submitted shall not be older than one month covering all requirements including long term tests, if any, and requirements of raw materials (conformity of which have been specified as mandatory in the relevant Indian Standard).Testing shall be got done according to the relevant ISS from any of the labs indicated above for the particular product.

After processing for grant of licence is complete, the applicant is advised to deposit the advance minimum marking fee applicable and the annual licence fee within seven days and thereafter the approval letter of grant of licence is issued

Process of grant of licence is expected to be completed within 30 days of submission of the application, if all pre-requisites are met by the applicant. At the time of submission of the application, it should be complete in all respects along with Fee, Self Evaluation Report, Valid Test Reports (not more than one month old) and other prescribed documents/ requisite details.

5. Validity

The initial validity period of the licence is one year. Licence can be renewed for further period of one/two years, subject to satisfactory operation of licence as observed during periodic inspections, factory & independent testing of samples drawn from factory and market. The licensee shall apply to BIS on the prescribed Renewal Form along with fees as applicable.

6. Fee

1.    Fees are as prescribed by BIS from time to time

Application Stage

Application Fee (Non-refundable) Rs. 1000/-
Special Inspection charges, per man-day Rs. 7000/-
Testing charges As applicable

During Operation of Licence

Annual Licence Fee Rs. 1000/-
Renewal Application Fee Rs. 1000/-
Marking Fee As applicable for the product
Special Inspection Charges, per man-day Rs. 7000/-
Processing charges for inclusion of additional varieties (per endorsement) Rs. 5000/-


2.  Concession in minimum marking fee for second or subsequent licences would be applicable as under: 

Minimum Marking Fee (in Rs)

Concession (in Rs)

Upto 37000

No Concession

37001 to 50000

Rs.4000/- subject to a Minimum Marking Fee of Rs. 37,000/- for MSME and Rs. 46,000/- for LS

50001 to 100000

Rs. 7000/-, subject to a Minimum Marking Fee of Rs. 46,000/-

Above 100001

Rs. 10,000/-,  subject to Minimum Marking Fee of Rs. 93,000/-

(* In case of multiple licences, the one with maximum marking fee shall be treated as first licence and concession will be applicable to other licences.)

3. Applicable Govt. taxes

Fees indicate are not inclusive of applicable government taxes, the applicant may be required to pay the same as applicable at the time submission of fees. For further information please contact Branch office under whose jurisdiction the manufacturer is located.