PROCEDURE FOR GRANT AND OPERATION OF BIS LICENCE UNDER FOREIGN MANUFACTURERS CERTIFICATION SCHEME (FMCS)

 

0.         General

 

0.1       Bureau of Indian Standards (BIS) has been operating a product certification scheme for foreign manufacturers (FMCS) since year 2000. In this scheme, a licence to use the Certification Mark of the Bureau of Indian Standards, called the Standard Mark, can be granted by BIS for any product against an Indian Standard, which is amenable to certification.

 

0.2       The BIS licence is granted in accordance with the Regulation 3 and Regulation 4 of the BIS (Certification) Regulations, 1988. The BIS licence is granted indicating location as the manufacturing address at which the manufacturing takes place, final product is tested as per the relevant Indian Standards and conforming product is applied with the BIS Standard Mark.

 

0.3       The liability of non-conformance of the Standard Marked product, if any, solely rests with the manufacturer.  The role of the Bureau, as the third-party certification agency, is limited to supplementing information to consumers that the product has been manufactured under a well-defined system of inspection and testing to establish its conformity to the corresponding Indian Standard.  For this purpose, the definition of “manufacturer”, as given in 0.4 below shall apply.

 

0.4       “Manufacturer” means a business enterprise engaged in the manufacture of any article or process, situated at a stated location or locations, that carries out and controls such stages in the manufacture, assessment, handling or storage of a product, that enables it to accept responsibility for continued compliance of the product with the relevant Indian Standard and undertakes all obligations in that connection, with regard to grant of BIS licence to foreign manufacturer, under the Scheme.

 

0.5.      Through its surveillance operations, BIS maintains a close vigil on the quality of products certified.

 

1.         Application Form, Check-list and Application Fee

 

1.1       Those desirous of obtaining the BIS licences shall have to apply to BIS in the  Application Form  along with requisite Application Fee (Schedule of Fee Structure).  Separate application is required to be submitted for each product / Indian Standard.  At the time of submission of the application, the documents given in the check list shall also be required to be attached.

 

1.2       It would be in the interest of the applicant, for expeditious processing of the application, to submit the application only if the applicant satisfies the following conditions:

 

a)      Complete manufacturing facilities for the product are available in-house in the applicant’s factory at the address indicated in the application form (else, details of alternate arrangements made are to be provided);

 

b)      Complete testing facilities for the product in accordance with the relevant Indian Standard are available in-house in the applicant’s factory at the address indicated in the application form (else, details of alternate arrangements made are provided);

 

c)      Competent testing personnel are permanently employed, who understand the requirements of the relevant Indian Standards and are competent to carry out tests for various characteristics as per the test methods prescribed in the relevant Indian Standards;

 

d)      The product conforms to the relevant Indian Standard (assessed after testing of a sample of the product in the applicant’s in-house laboratory and / or in an accredited independent laboratory for all the requirements as per relevant Indian Standard) and a copy of the test report(s), so generated, is(are) attached with application;

 

e)      Agrees to comply with requirements laid down in a document, called “Scheme of Testing & Inspection (STI)”. This STI (different for different Indian Standards) includes frequency of inspection and testing for various characteristics of the Indian Standard, which, as a part of process control, are required to be carried out by the licensee after the grant of BIS licence and appropriate records maintained.  Copies of STIs are available with BIS and can be obtained at any time on request and / or at the time of submission or recording of application or during the visits by BIS inspecting officers, and

 

f)         Undertakes to pay the requisite fee to BIS.

 

1.3       The foreign manufacturer shall set up a liaison / branch office located in India with the permission of Reserve Bank of India, which shall meet all liabilities with respect to BIS Act, Rules and Regulations for purpose of the BIS licence.  The requirement to set up an office in India shall not apply if the foreign manufacturer nominates a legally appointed Agent, located in India, who declares his consent to be responsible for compliance to the provisions of the BIS Act, 1986; Rules and Regulations framed thereunder, and terms & conditions of the BIS licence, including agreement, undertakings, etc., executed by or on behalf of the foreign manufacturer in connection with the grant of such licence.  In either case, the foreign manufacturer shall inform BIS from time to time the name and particulars of the in-charge or a senior officer of the Indian Liaison / Branch Office or the legally appointed Agent of such manufacturer, who would be responsible for all compliances in connection with grant of licence to the foreign manufacturer, as aforesaid.  In case of any change in the address of such Liaison / Branch Office of the foreign manufacturer or of its legally appointed Indian Agent, the foreign manufacturer is required to obtain prior consent of BIS in that regard before effecting such change of address. The foreign manufacturer shall submit an undertaking to BIS that all the liabilities with respect to ensuring compliance to the BIS Act, Rules and Regulations framed thereunder; and the terms & conditions of the licence, shall be met through their Liaison / Branch Office or their legally appointed Agent, located in India.  The nomination of the legally appointed authorized Agent in India by the foreign manufacturer is to be given in the prescribed format.

 

2.         Preliminary Inspection

 

2.1       The application submitted by the applicant to BIS will be scrutinized, and if found to be complete in all respects, it will be recorded.  If, on scrutiny, the application is found to be incomplete, the applicant will be informed accordingly.

 

2.2       After recording of the application, preliminary inspection shall be carried out at the applicant’s manufacturing and testing address(es) by BIS inspecting officer(s) or its agent.

 

2.3       The cost of preliminary inspection by BIS shall be borne by the applicant, which shall include the cost to BIS of the man-days spent by BIS officer(s), the expenditure towards travel, stay and per diem, as applicable for the BIS officer(s) as per the relevant norms of the Bureau.

2.4       In case the preliminary inspection is carried out by an agent of BIS, the fees shall be arranged directly between the applicant and the agent.  The applicant shall make early arrangements for inspection, including facilitating issuance of visa to the inspecting officer(s).

 

2.5       During the preliminary inspection, the competence of the applicant will be checked in respect of:

 

a)      availability of requisite in-house manufacturing and testing facilities as per the relevant Indian Standard(s);

 

b)      competence of permanently employed testing personnel; and

 

c)      conformity of the product sample(s) to the relevant requirements of the Indian Standard, when checked in the applicant’s factory during the preliminary inspection.

 

2.6       Sample(s) shall be drawn for independent testing, which the applicant has to deposit with the laboratory indicated by BIS inspecting officer(s) or its agent.  The cost of testing of the sample(s) shall be borne by the applicant.  The discretion to choose the laboratory shall rest solely with BIS.

 

3.         Grant of Licence

 

3.1       The BIS licence is granted in accordance with the Regulation 4 of the BIS (Certification) Regulations, 1988.  The BIS licence is granted to an applicant, if:

 

a)      the results of preliminary inspection carried out by BIS officer(s) (see 2.5) are satisfactory,

 

b)      the sample(s) drawn during the preliminary inspection for independent testing are found conforming to the relevant Indian Standard(s) for all the requirements, and

 

c)      the applicant agrees to comply with requirements given in the relevant STI,

 

d)      the applicant agrees to pay the annual minimum marking fee and the licence fee to BIS, and

 

e)      the applicant agrees to enter into an Agreement with BIS for due compliance of the terms and conditions of the licence as given in Regulation 5 of the BIS (Certification) Regulations, 1988.

 

3.2       Immediately after grant of the BIS licence, the licensee shall pay annual minimum marking fee and annual licence fee to BIS.  Subsequently, the licensee is required to pay the marking fee, quarterly, on the basis of the production covered under the Standard Mark during the quarter, as per the accepted marking fee rates.

 

3.3       The BIS licence, so granted, shall be valid for one year.

 

 

4.         Agreement with BIS

 

4.1       The applicant shall enter into an Agreement with BIS for due compliance of the terms and conditions of the licence, as given in the BIS (Certification) Regulations, 1988. The Agreement between BIS and the licensee / manufacturer shall include provision for fees, nomination, rights and responsibilities of licensee, determination / termination, indemnity, performance bank guarantee, non-renewal, cancellation of licence, etc.

 

5.         Operation of Licence and Surveillance Inspections

 

5.1       Surveillance inspections, as per the provisions given in the BIS (Certification) Regulations, 1988, shall be carried out by BIS or its agent to assess the performance of operation of the licence by the foreign BIS licensee.  The cost of inspection by BIS shall be borne by the licensee, which shall include the cost to BIS of the man-days spent by BIS officer(s), the expenditure towards travel, stay and per diem, as applicable for BIS officer(s) deputed for the surveillance inspection as per the BIS (Terms and Conditions of Service of Employees) Regulations, 2007.

 

5.2       If inspection is carried out by an Agent of BIS, the fees shall be arranged directly between the licensee and the Agent.

 

5.3       Sample(s) shall also be drawn during the surveillance inspection for independent testing by BIS at its own laboratory and/or laboratory(ies) recognized by it for ascertaining conformance of the product to the relevant Indian Standard.  The cost of testing of the sample(s) shall be borne by BIS.  However, in case of products for which the cost of testing is high, the testing charges shall be borne by the licensee.  The decision in this regard shall rest solely with BIS.  Further, the discretion to choose the independent laboratory shall also rest solely with BIS.

 

5.4       Sample(s) shall also be drawn by BIS from market during operation of the licence.  The cost of market samples, thus drawn, shall be borne by BIS.  The cost of testing of the sample(s) shall be borne by BIS.  However, in case of products for which the cost of testing is high, the testing charges shall be borne by licensee.  The decision in this regard shall rest solely with BIS.

 

6.         Consumer Complaints

 

6.1       Whenever a complaint is received against the Standard Marked product of the licensee, the licensee shall carry out investigation as per IS/ISO 10002 and take appropriate actions to redress the complaint under intimation to BIS, which may include repair or free replacement of the product. If the complainant is not satisfied with the redress and lodges complaint with BIS, then BIS will carry out an investigation and the findings of such investigation and the redress so decided by BIS shall be binding on the licensee.

 

6.2       In the event of any damage caused by the products bearing the Standard Mark, or claim being filed by the consumer against BIS Standard Mark, entire liability arising out of such non- conforming product shall be of the licensee and BIS shall not, in any manner, be responsible in such cases.

 

 

7.         Renewal of Licence

 

7.1       The initial validity period of the licence is one year.  The licence may be renewed for further period of one year or two years subject to its satisfactory operation, as observed during the surveillance inspections, conformity of factory and market samples to the relevant Indian Standard in independent testing, satisfactory redress of consumer’s complaints, if any, etc.

 

7.2       The licensee shall apply to BIS on the Renewal Application Form along with the renewal application fee, the annual licence fee (for one or two years as applicable) and the Annual Minimum Marking Fee or the marking fees calculated on unit rate basis, whichever is higher (less the amount already paid as the quarterly fee) at least one month before the validity of the licence.  The production statement, on the basis of which the marking fee is calculated, shall also be required to be got certified from a Chartered Accountant.

 

8.         The foreign manufacturer as the BIS licensee shall abide by the prescribed rights and responsibilities.

 

9.         Contact at the following address for further enquiry and / or submission of application:

 

Head (Central Marks Department-1)
Bureau of Indian Standards,
9, Bahadur Shah Zafar Marg,
New Delhi - 110002.

Telefax: 91 11 23239382
E-mail:
cmd1@bis.org.in & hcmd1@bis.org.in